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Description Functional Model Monitoring and Analysis Finance Budgeting Regulated Accounting Personnel Production Costs Repair Organization Sales Customer Relations Purchasing Warehouse and Inventory Integration with “1C:Document Management 8 KORP ” Technological advantages
Budgeting process management is applied in "1C:ERP Enterprise Management 2". In this case, the system uses intuitive customization of the structure of budgets through the use of "tabular model of budgeting". A set of means of automatic calculation of budget items allows to carry out deciphering to the initial data of calculations. Up to 6 customizable analytics are applied for each budget item. Editing and displaying of budget variants is possible in one form. The system stores the history of changes in the values of budget indicators. Calculation of planned indicators is performed in the form of budget editing and allows to use formula calculations for each indicator simultaneously for several data sources. The mechanism of versioning for budget instances allows to carry out: convolution, comparison of versions, deletion, as well as rollback to the necessary version. Such capabilities allow to radically accelerate the process of creating (correcting) the required budget models.
Main innovations of the solution and functionality development:
Modeling of financial plans
Payment planning according to sales and purchase plans
To simplify the comparison procedure, the Actual data scenario is predefined and can be used as sources:
- Scenario modeling.
- Customizable budget types and advanced analytics.
- Budget process management.
- Tabular input and adjustment forms.
- Support for multiple currencies.
- Economic forecast.
- Consolidated reporting based on monitoring results.
- Analysis of achievement of planned indicators.
- Advanced financial analysis.
- Budgeting solves one of the main tasks of company management – a comprehensive assessment of the effectiveness of the business models used. The main opportunities of budgeting are:
- limitation of cash expenditures,
- modeling of prospective financial states of the company taking into account various economic factors,
- utilization of integration links,
- evaluation of deviations of actual data from planned data,
- complex analysis of achieved results.
- To increase the validity of managerial decision-making, a convenient toolkit is used for modeling the future financial states of the company, taking into account the available resources, as well as opportunities to attract additional capital. The following criteria are used in building the business model:
- adjustable depth of detailing to organizations and subdivisions of the company,
- individual customization of each model using subordinate budgets of arbitrary complexity level,
- unlimited number of simultaneously used models,
- prompt and painless replacement of one model by another.
- Integration capabilities of budgeting can take into account data from other sources (for example, sales, purchasing, production plans) when building a business model. Automatic filling of analytics on partners, counterparties, contracts, cash flow items from planning documents of trade and procurement activities of the company is used. In addition, payment planning is used both for the selected budget item and separate planning of payments for advance payment and payment after shipment.
Control of cash expenditures
To increase the internal financial discipline of the company the possibility of setting individual types of limits for budget items is used. Classification by type is as follows:
- Permissive – allow the execution of cash expenditure requests if the amount of the request has not exceeded the balance of the limits (if the exceeding has occurred, the execution of the cash expenditure request will be automatically blocked),
- Additional limiting – perform the function of setting an additional limit to the main one, for example, the limit for a selected item of funds is defined, and it is required to set an additional limit for a partner,
- Informational – inform about exceeding the limit when making a request for spending funds, but do not block its realization.
- Control over the use of funds can be organized for any period (day, week, month, quarter, half-year, year) by any analytics available for the document Application for cash expenditure (for example, cash flow items, partners, divisions, etc.).
Comparison of actual and planned data
Comparison of forecast and actual data of the company’s financial condition is performed within the framework of the business model with the possibility of using different scenarios (e.g. Quarterly Plan and Quarterly Plan taking into account external factors) with evaluation of the total amounts in currencies:
- transactions,
- scenario,
- management/regulated accounting.
- operational accounting – data sources are business transactions with the possibility of determining the source of the amount for the selected transaction,
- regulated/international accounting – data sources are balances and turnovers on accounts of the corresponding chart of accounts,
- arbitrary data – allows to set up an arbitrary scheme of obtaining any actual data available in the accounting system.
Business model analysis
Business model analysis allows for a comprehensive assessment of the balance of execution of the subordinate system of budgets in terms of compliance of the received expenses and revenues. A detailed analysis can be performed using three different types of budget reports:
- Budget – reflects only planned values,
- Scenario comparison – allows you to compare different plans and analyze deviations by budget items,
- Plan-to-fact analysis – allows you to compare the selected scenario with the actual data obtained for the reporting period.
- Using these types of reporting forms, it is possible to perform different types of analysis, for example, plan-fact and plan-plan with the possibility of calculating deviations in terms of amounts or percentages.
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Analysis of the results obtained is performed by the following groups of reports:
Regulations of the budget process
To accelerate the procedure of approval and execution of the budget process, a separate mechanism has been developed, which allows using user-configured regulations to strengthen control over the timely execution of specific actions by responsible employees. Flexibility of customization is provided by dividing operations into groups and choosing the most optimal variant of their execution Sequential or Parallel.
- statements for analyzing budgeting data and plan-fact analysis,
- verification reports.
For each operation, automatic and manual modes of forming budget tasks by responsible employees with the possibility of notification by E-mail are possible. It is possible to create related tasks based on the initial task. In this case execution of the main task will be available only after all related tasks are completed.
Evaluation of budget process execution
To simplify control over the timely execution of the budget process, a separate workplace – Budget Process Monitor – has been developed. The key advantage of the workplace is compact representation of large volumes of data, facilitating management decisions based on visual assessment:
- planned and actual time spent on budget tasks;
- forecasted time of budget process completion.
In addition, the Budget Process Monitor helps to promptly identify conflicts inherent in the assignment of normative deadlines for budget tasks. For example, the investment budget planning process for the next month will not be completed by the beginning of the month. In addition, a comprehensive assessment of the workload of personnel involved in the budget process and analysis of the volume of tasks assigned to users is provided.
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— Установка и настройка систем 1С
— Сопровождение программ
— Типовая и нетиповая доработка
— Проектное внедрение системы под ключ
— Помощь и консультация по сдаче отчетов
