Document management of storage response

New documents are included in the mechanism’s processes for transferring goods to custody:

• Receipt of goods from the custodian.
• Transfer of goods to the custodian.
• Write-off of goods by the custodian.
• Redemption of goods by the custodian.

To formalize the write-off of goods accepted for safekeeping, the document Write-off of goods from storage is used.

Scenarios are used within the mechanism for transferring goods to custody:

• Transfer of goods to the custodian for sale with subsequent redemption:
  • Customer order (usage is not mandatory)
  • Redemption of goods by the custodian – if the custodian is given its own goods
  • Redemption of goods from storage – if goods previously accepted for custody are transferred to the custodian.
• Transfer of goods to the custodian:
  • Customer’s order (use is optional).
  • Transfer of goods to the custodian.
• Write-off of goods previously transferred to the custodian by the custodian:
  • Write-off of goods at the custodian – write-off of goods transferred to custody.
  • If the custodian is given the goods previously accepted for custody, it is necessary to report to the custodian and execute the Redemption of goods accepted for storage or Write-off of goods from storage, which document to execute depends on the setting specified in the contract with the custodian.
• Return by the custodian of goods previously transferred to him:
  • Application for return of goods (use is optional)
  • Receipt of goods from the custodian.

The list of executed documents for transferring goods to custody is located in the Sales – Sales – Sales Documents (all) workspace.

The list of documents on acceptance of goods for safekeeping, such as Writing off goods from storage, Redemption of goods from storage is located in the workplace Purchases – Purchases – Purchasing documents (all).

Accounting of goods transferred for storage

When transferring goods to storage and returning them from storage, the type of stock does not change – if you select your own goods, you transfer your own goods, if you accept them for storage, you transfer them. Only the analytics of the nomenclature accounting is changed – the analytics is written off, where the Storage Location field specifies the warehouse and the analytics is received – where the Contract with the custodian is specified.

• When transferring goods for storage:
  • the contract with the custodian is used as the receiving warehouse;
  • our own warehouse is used as the shipping warehouse;
• When returning goods from storage:
  • Our own warehouse is used as the receiving warehouse.
  • When returning goods from storage: our own warehouse is used as the consigning warehouse;

Transfer of goods to the custodian

To record the agreement with the custodian on the transfer of goods for storage, the document Customer Order with the operation type Transfer for storage with the right to sell is used.

The document Transfer of Goods to Custodian is used to record the fact of transfer of goods to custody.

The scheme of transferring goods to the custodian is shown in the figure.

Goods can be transferred for safekeeping if they

• are in custody of the organization specified in the transfer document;
• belong to the organization specified in the document of transfer.

If goods belonging to an organization other than the organization in the document of transfer are transferred for storage, then in the phase of registration of the transfer of goods for storage, the need for registration of the document Transfer of goods between organizations for the warehouse from which the goods are written off is registered.

The document Transfer of goods to the custodian can be executed:

• by customer orders within the Sales Documents (to be processed) workplace ( button Process by orders), available under the link Sales – Sales – Waybills to be processed or Sales – Sales Documents (all) (hyperlink Waybills);
• by entering on the basis of the Customer Order document with the operation type Transfer of goods for storage with the right to sell.
• autonomously without a basis document within the Sales – Sales Documents (all) workplace. The table part of the document can be filled in using the Pick goods from orders form.
• according to the data of the actual shipment of goods in the Sales Documents (to be processed) workplace (button Process by shipment), accessible via the link Sales – Sales – Waybills to be processed or Sales – Sales Documents (all) (hyperlink Waybills).

Confirmation of the fact of transfer of goods to custody depends on the warehouse from which the goods are transferred/shipped:

• If the transfer document is created at a warehouse that does not use the order scheme for shipment of goods, the actual transfer of goods to custody is recorded with the document Transfer of Goods to Custodian.
• If the transfer document is created at the warehouse where the order scheme is applied for shipment of goods, the actual transfer of goods for safekeeping is recorded by the document Expenditure order for goods.

The document of transfer of goods for responsible storage forms entries in the regulated accounting:

• Dt 45.01 Kt 41.01 – for own goods transferred for safekeeping. Such goods are owned by the organization that transfers the goods to the custodian, but can be written off, sold by the custodian or used in production with further registration of redemption of goods by the custodian.
• Dt 002.03 Kt 002.01 – transfer of goods previously accepted for safekeeping.

Reflection of movements on the goods of organizations when transferred to the custodian:

• entries are recorded in the register “Goods of organizations” (goods belong to the seller, type of stocks – Own goods, own goods of the seller)
  • on the expense with the Analytic of nomenclature accounting, in which the seller’s warehouse is specified as the place of storage.

• on arrival with the nomenclature accounting analytic, in which the contract with the custodian is used as the storage location.

• in the register “Goods of organizations” (goods belonging to the custodian are transferred, stock type – Goods in storage with the right to sell, goods of the custodian) records are reflected:
  • on the expense with the Analytic of the nomenclature accounting, in which the seller’s warehouse is specified as the place of storage.

• • on arrival with the Nomenclature Accounting Analysis, in which the contract with the custodian is specified as the place of storage.

Receipt of goods from the custodian

The document Receipt of Goods from the Custodian is used to record the fact of return of goods transferred for safekeeping.

The document Receipt of goods from the custodian can be created:

• by using the data from the document Transfer of Goods to the Custodian in the Sales Documents workplace (all);
• by input on the basis of the document Customer’s order with the operation type Transfer of goods for storage with the right to sell;
• in the workplace Documents of Returns (for registration), available under the link Returns for registration. It is possible to formalize the receipt:
  • by requests for the return of goods (the Execute by orders command) (for this purpose it is necessary to form the document Application for the return of goods from the customer on the basis of the document Transfer of goods to the custodian).
  • by the data of actual acceptance of goods to the warehouse from the custodian (the command Edit by acceptance) (possible in case of using the order scheme of document flow when receiving goods).
• manually in the Sales Documents (all) workplace using the Create command. The tabular part is filled by selecting the goods transferred for storage (command Fill – Select transferred goods).

Formalization of the actual receipt/return of goods from the custodian depends on the warehouse to which the receipt is performed:

• If the receipt document is created at the warehouse, which does not apply the order scheme when receiving goods, the actual receipt of goods from storage is reflected by the document Receipt of goods from the custodian.
• If the receipt document is created at the warehouse, where the order scheme is applied to the receipt of goods, the actual receipt of goods from the custodian is reflected by the document Receipt of goods.

Redemption of goods by the custodian

The document Redemption of Goods by the Custodian is used to record the sale of goods transferred for safekeeping to the custodian. The document is created within the framework of the contract with the type of relationship with the custodian.

The scheme of redemption of goods from storage is shown in the figure.

Redemption of goods is registered in the workplace Documents of sale (all) by the command Create. The tabular part of the document can be filled in using the form Selection of goods transferred for storage.

The document of redemption of goods by the custodian reflects the entries of regulated accounting:

• Dt 62.01 Kt 90.01.1 – for the amount of proceeds from the sale of own goods.
• Dt 90.02.1 Kt 45.01 – on the cost of goods sold.
• Dt 90.03 Kt 68.02 – for the amount of tax (VAT) paid to the budget.

Settlements with the custodian on the result of redemption

Settlements with the custodian can be accounted for both under the contract – the object of settlements is the contract, and under the document of redemption of goods by the custodian – the object of settlements is the document Redemption of goods by the custodian (the order of settlements is determined in the contract with the type of relationship with the custodian).

The status of mutual settlements with clients/custodians can be monitored using the corresponding reports on mutual settlements.

If settlements are accounted for by documents of goods redemption, the order for execution of the payment invoice and payment documents (receipt of non-cash DS, Cash Receipt Order, etc.) is the document Redemption of Goods by the Custodian.

If settlements are accounted for under contracts, the order for execution of the invoice for payment and payment documents (Receipt of non-cash DS, Cash Receipt Order, etc.) is the contract with the custodian.

After the receipt of payment from the client is reflected in the report Statement of settlements with clients, the status of settlements changes.

Write-off of goods by the custodian

To record in the accounting the fact of writing off the goods transferred for responsible storage, the document Write-off of goods by the custodian (can write off the goods at our expense) is used.

The document can be created in the document journal Documents (sales) all. The tabular part of the document can be filled in using the Selection of goods transferred for storage command.

Writing off goods from storage

To register in the accounting the fact of writing off the goods, which were previously accepted for responsible storage, the document Write-off of goods from storage is used, the use of which allows you to formalize the following operations:

• Write-off at our expense – goods are written off, expenses and debt to the custodian arise (type of operation Write-off of accepted goods for expenses).
• Write-off of goods at the expense of the custodian – allows to write off goods, no correlating movements occur (type of operation Write-off of accepted goods at the expense of the custodian).

The need to create a document for writing off goods arises when one of the documents that reflect the shortage of goods is taken into account:

• Re-sorting of goods;
• Writing off shortages of goods;
• Write-off of goods by the custodian;
• Spoilage of goods.

The document Write-off of goods from storage can be created:

• in the Workplace Write-off from storage to execution (by the Create document command), accessible via the Write-off from storage to execution hyperlink available from the workplace Purchasing – Purchasing documents (all) or Purchasing – Write-off from storage to execution.

• offline by the Create command in the Procurement – Purchasing Documents (all) workspace. The tabular part of the document can be filled in by the Fill – Select goods for write-off command.

An example of recording the operation of writing off goods accepted for safekeeping.

Step 1: Drawing up the document Acceptance of goods for storage.

Accounting entries are registered by the document of acceptance:

• Dt 002.01 Kt – acceptance of goods for responsible storage.

Step 2. Creation of the document Writing off shortages of goods.

Step 3. Creation of the document Writing off goods from storage.

The write-off document reflects the accounting entries:

• Kt 002.04 – write-off of goods accepted for responsible storage.

New possibilities of redemption of goods from storage

The operation of redemption of goods accepted for responsible storage has been implemented. For this purpose the document Redemption of goods from storage with the operation type Redemption of goods transferred for storage is used.

In version 2.4.7 of the 1C:ERP Enterprise Management 2 program the following redemption operations are supported:

• Redemption ofgoods transferred to production – (goods transferred to the production unit) is formalized by the fact of consumption of materials in production. Reflection of the business operation is available in the “Production Management (version 2.2)” option.
• Redemption of goods stored in the warehouse– formalized by the results of:
  • sale;
  • transfer of materials to a subdivision (in case of the “Production Management (version 2.1)” option);
  • transfer of materials to a subdivision/workshop storeroom (in case of the “Production Management (version 2.2)” variant).
• Redemption of stored goods is a new type of operation. Goods are transferred to the custodian under a contract for safe custody. This type of operation can be formalized upon sale.

Example of recording the operation Redemption of goods transferred for storage.

Example of recording the operation Redemption of goods stored in the warehouse.

An example of recording the operation Redemption of goods stored in the warehouse, on the fact of transfer of materials to the store room of the shop is shown in the diagram.

An example of recording of the operation Redemption of goods transferred to production by the fact of writing off materials to the subdivision by production stage is shown in the diagram (in case of the “Production Management (version 2.2)” variant).

The redemption of goods from storage is performed in the workspace Redemption of goods for registration (button Registration of the document), available via the link Purchases – Purchases – Redemptions or Purchases – Purchases – Procurement documents (hyperlink Redemptions) or in the workspace Assistant for the formation of transfers and redemptions, available via the corresponding hyperlink in the workspace Redemption of goods for registration.

The document of redemption of goods from storage with the type of operation Redemption of goods transferred for storage forms accounting entries:

• Dt 45.01 Kt 60.01 – redemption of goods transferred for storage.
• Kt 002.03 – write-off of goods accepted for safekeeping.

Settlements with the custodian

Settlements with the custodian can be accounted for both under the contract – the object of settlements is the contract, and under the document of redemption of goods from storage – the object of settlements is the document Redemption of goods from storage) (the order of settlements is determined in the contract with the type of relationship with the custodian).

It is possible to control the state of mutual settlements with suppliers/storers with the help of corresponding reports on mutual settlements.

If settlements are accounted for by the documents of goods redemption, the order for execution of the request for spending of DS and payment documents (write-off of non-cash DS, Expenditure Cash Order, etc.) is the document Redemption of goods from storage.

If settlements are accounted for under contracts, the contract shall be the order for execution of the application for spending of cash and payment documents.

Changes in the form of the document “Redemption of Goods from Storage”

From the form of the document ” Redemption of goods from storage” we have removed the requisites Business operation and Storage location. Now the type of business operation and storage location are filled in the rows of the tabular part of the redemption. This feature allows you to account for the redemption of goods accepted for safe custody under the contract with the custodian in one document by selecting the appropriate operation and place of storage of redemption.

Registration of transfer to custody within the framework of the “Sales Assistant” workplace

The possibility of registration of operations under the scheme of transfer of goods for safekeeping in the Sales Assistant has been developed.

In the assistant it is possible to formalize:

• Transfer of goods to the custodian.
• Customer’s order with the operation type Transfer of goods for safekeeping with the right to sell.

The list of documents that can be executed in the Sales Assistant is configured in a separate dialog box that is opened by clicking the Customize button.

In the settings, you can specify the option of drawing up documents(Draw up), as well as the list of documents that can be drawn up and printed. The documents will be printed taking into account the printing forms configured for them.

In the settings you can specify the necessary variant of documents execution Order, Order + Transfer or Transfer of Goods.

You can see the list and the sum of the selected goods on the Cart tab.

Transfer to custody is not supported:

• commission goods – goods accepted on commission;
• products and materials of the customers;
• goods for which it is necessary to exchange with state information systems (GISM, EGAIS, VETIS).

The document Receipt of goods has been renamed to Receipt of goods to the warehouse.

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